Indexer and Records Analyst – Fort Worth and Washington, DC

Seeking an Indexer and Records Analyst with over 5+ years of experience in leveraging indexing and analyzing records to enhance searchability and retrieval efficiency preferably with RIM projects. Knowledge of metadata standards and their application in records management. Deep understanding of implementing industry-standard indexing tools and methodologies, ensuring that records are categorized systematically for optimal search results. Experience with implementing quality assurance measures to verify the accuracy and completeness of indexed records.

RESPONSIBILITIES:

• Acquires, organizes, analyzes, indexes, and abstracts content.
• Analyzes content, classifies, and accurately assigning keywords or topics using a taxonomy or controlled vocabulary.
• Creates summaries or abstracts of content as required.
• Assigns all required meta‐data and inputs in the appropriate format.
• Researches and analyzes complex questions and issues associated with the classification of information.
• Organizes and sorts original materials as needed.
• Preforms scanning as necessary

REQUIREMENTS:

• Bachelor’s degree or equivalent years of experience
• 5+ years related experience

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Document Imaging Specialist – Fort Worth, TX

Seeking an accomplished Document Imaging Specialist with over 5 years of experience in leveraging advanced scanning equipment and software to convert physical records into efficient, searchable digital formats. Proficient in using advanced scanning equipment and software to convert physical documents into digital formats following NARA requirements. Demonstrates a deep understanding of NARA (National Archives and Records Administration) requirements for digitization, ensuring compliance with archival standards. Implements strategies for preserving the integrity of digital images over time

Key areas of expertise include:

• Advanced Scanning & Digitization: Skilled in using state-of-the-art imaging technology to digitize diverse documents, including legal, historical, and confidential materials.
• Metadata Management: Expert in associating accurate metadata with digitized images, ensuring they are indexed for optimal searchability, retrieval, and long-term preservation.
• Collaborative Solutions: Proven ability to work closely with IT teams and Records & Information Management (RIM) professionals to integrate imaging solutions within enterprise workflows.
• Digital Preservation: Implementing strategic solutions to ensure the long-term integrity and security of digital images, maintaining the authenticity and reliability of archived data.
• Process Optimization: Adept at designing and refining workflows to streamline the document digitization process, improving efficiency and scalability.
• Strategic Consultation: Collaborate with the Bureau to identify opportunities for strategic improvement within the RIM programs. Provide expert guidance to streamline records management processes and ensure alignment with organizational goals. Collaborates with IT and the RIM team to integrate imaging solutions.
• Program Optimization: Conduct in-depth assessments of existing records management practices, develop tailored recommendations, and help implement solutions to enhance efficiency and compliance across the organization.
• Policy Development: Design and implement records management policies that are aligned with regulatory requirements, industry standards, and the unique needs of the agency. This includes developing policies on records classification, retention, and overall program governance.
• Stakeholder Education: Educate internal stakeholders, including staff and management, on the importance of effective RIM practices. Demonstrate how proper records management contributes to improved organizational efficiency, data security, and regulatory compliance.
• Technology Implementation: Lead the adoption and optimization of Microsoft Purview/Records Management or equivalent records management solutions. Assist in the configuration and implementation of these systems, ensuring that the organization benefits from the latest technological advancements in records management.

Required Qualifications:

• Must have at least 5+ years of experience in imaging technologies, specializing in efficient digitization, metadata organization, and strategic workflow integration.

This role offers the opportunity to drive significant improvements in the Bureaus records management programs, contributing to the efficiency and compliance of the organization as a whole. If you have a passion for strategic RIM consulting and a strong track record of successful program implementation, we encourage you to apply.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Federal Records Management Technical Writer – Fort Worth, TX

Cadence Group is seeking an enthusiastic and hard-working teammate with excellent written and oral communications skills to serve as a Technical Writer for Federal Records Management Policies, Procedures, and Regulations. As a Technical Writer, you will play a crucial role in shaping and communicating policies that impact our nation on behalf of our federal customers. Your work will involve researching, analyzing, and drafting policy documents that guide government decisions and actions.

RESPONSIBILITIES:

• Develop, implement, and facilitate policy development for various Federal Records Management programs and services.
• Conduct in-depth research on complex policy issues related to federal Records Management programs, regulations, and legislation.
• Analyze data, evaluate options, and recommend evidence-based policy solutions.
• Collaborate with subject-matter experts, stakeholders, and decision-makers.
• Draft clear, concise, and well-organized policy documents, including reports, briefs, memos, and guidelines.
• Present findings and recommendations to senior management, legislators, and other relevant parties.
• Communicate complex technical material effectively to both specialists and non-specialists.
• Stay informed about federal laws, regulations, and executive orders.
• Ensure policy proposals align with legal requirements and ethical considerations.

REQUIREMENTS:

• Excellent written communication skills.
• Strong research and analytical skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Must be a US citizen.
• Must be able to pass an employment background check.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Records Information Manager – Dallas, TX

Cadence Group seeks an innovative, future-focused Records Information Manager is a key member of the records management team responsible for providing technical and operational support in records or docket management activities. This role ensures high-quality service delivery in maintaining records, managing data, and using automated information systems. The RIM may also oversee junior staff and contribute to planning and development efforts related to records and information services. The successful candidate will be recruited promptly in accordance with staffing timelines—ensuring no position remains unfilled for more than 30 days.

RESPONSIBILITIES:

• Provide technical and administrative support in records and docket management operations.
• Respond to inquiries and maintain accurate records systems.
• Perform records collection maintenance and retrieval.
• Conduct metadata review and data input to ensure information integrity.
• Support the design and implementation of records management strategies to address ongoing needs.
• Operate and maintain automated information systems.
• Assist in identifying and resolving records management challenges.
• Collaborate with and provide support on program planning and strategy.
• May supervise and mentor junior staff involved in records operations.
• Ensure compliance with internal policies and federal records management guidelines.
• Maintain accurate documentation and reporting on records activities and issues.

REQUIREMENTS:

• Minimum of seven (7) years of experience in records management.
• Hands-on experience with at least one automated information system.
• A college degree is preferred but not required.
• Strong understanding of records management principles and practices.
• Familiarity with docket systems and metadata standards.
• Excellent organizational and data management skills.
• Ability to analyze and solve problems related to records or docket management.
• Effective communication skills and attention to detail.
• Demonstrated ability to meet deadlines, particularly in recruiting or onboarding roles with time-sensitive mandates.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Records Management Specialist III – Dallas, TX

The Records Management Specialist III (RMS III) provides essential technical support for records and docket management functions across various information services. Working under the direction of a Records Information Manager, this role supports day-to-day operations within records programs, records centers, and automated systems, such as the Federal Docket Management System (FDMS). The RMS III plays a key part in maintaining data integrity, responding to information requests, and helping develop strategies to resolve records management challenges. This is a non-supervisory role, ideal for detail-oriented professionals with a solid foundation in records management and system-based data processing.

RESPONSIBILITIES:

• Support the maintenance and organization of records, dockets, and information systems.
• Respond to internal and external inquiries regarding records and document access.
• Perform data entry and metadata verification to ensure accuracy and consistency.
• Retrieve and maintain collections in accordance with records management policies and schedules.
• Operate and troubleshoot automated information systems.
• Assist in the identification and resolution of records or docket management problems.
• Support program planning and implementation by contributing to process improvement efforts.
• Perform equipment checks and maintenance related to records operations.
• Ensure compliance with federal records regulations and organizational standards.
• Maintain confidentiality and security of sensitive information.

REQUIREMENTS:

• Minimum of three (3) years of experience in records management or docket support.
• Proficiency in using at least one automated information system (e.g., FDMS).
• College degree is preferred but not required.
• Knowledge of records and docket management procedures and best practices.
• Familiarity with federal records management regulations and standards.
• Strong attention to detail and accuracy in data handling.
• Effective communication and problem-solving skills.
• Ability to prioritize tasks and manage time efficiently.
• Proficiency with standard office software and records-related technology.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Records Management Specialist II – Dallas, TX

The Records Management Specialist II (RMS II) supports a records program by providing technical and administrative support in managing physical and electronic records. This non-supervisory position operates under the direction of a Records Information Manager and plays a key role in planning, developing, and implementing recordkeeping procedures and training programs. The ideal candidate will be detail-oriented with strong oral and written communication skills and have a customer-service mindset to serve as a liaison between records services and staff. Familiarity with Microsoft Outlook, Teams, and current operating systems is essential, as is experience in records or data management environments.

RESPONSIBILITIES:

• Assist in planning and development of records management strategies to address ongoing records needs in all formats (electronic and physical).
• Analyze records management issues and propose strategies and solutions to improve compliance and efficiency.
• Respond to inquiries related to records policies, retrieval, storage, and access procedures.
• Operate within a records service bureau environment to support agency personnel and provide front-line assistance.
• Contribute to the development of standard operating procedures and training materials.
• Periodically conduct classroom training sessions covering topics such as:
  • Records center processes and systems (e.g., Versatile tracking system)
  • Electronic records management
  • Regional records procedures and file plans
  • Confidential Business Information (CBI) policies
• Serve as a liaison between records staff and internal customers, ensuring clear communication and understanding of recordkeeping requirements.
• Maintain documentation for the records center and support database administration tasks as needed.
• Use Microsoft Outlook and Teams for communication and coordination, and support training delivery through virtual platforms as applicable.
• Apply knowledge of basic records management concepts and demonstrate the ability to follow detailed processes accurately.

REQUIREMENTS:

• College degree preferred, but not required.
• Minimum of 2–3 years of experience in records or data management.
• Previous experience in a customer service role is required.
• Experience with electronic records and familiarity with records center environments.
• Proficiency in Microsoft Windows (Windows 10 or Windows 11), Outlook, and Teams.
• Ability to design and deliver training sessions and develop training modules independently.
• Excellent oral and written communication skills; able to engage with all levels of personnel.
• Strong attention to detail and organizational skills.
• Demonstrated ability to work collaboratively in a team-oriented environment.
• Service-oriented mindset with the ability to operate effectively in a records service bureau setting.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Records Clerk – Washington, DC

The Records Clerk will report directly to support our client assisting with an electronic records conversion project and supporting the Records Center.

RESPONSIBILITIES:

• Handles day-to-day records management tasks, including inventorying, filing, organizing, and maintaining records.
• Familiarity with records classification and retention policies.
• Contributes to the development and maintenance of a systematic records classification system.
• Organizes, classifies, and tags content based on pre‐defined standards and procedures
• Assigns all required meta‐data and inputs in the appropriate format
• Responsible for filing, sorting, scanning/OCR, tracking file location, and uploading files
• Performs quality checks on scanned images
• Applies established access controls to information holdings
• Assists end-users with database searches and reports
• Responds to daily records and file requests from various end-users by locating, pulling and delivering records in person or electronically
• Assists in indexing and boxing records to go offsite, performs data entry
• Tracks offsite storage inventory; retrieves paper or microform records from offsite storage or onsite records center
• Assists with records management-related projects

REQUIREMENTS:

• • Must have at least 3+ years of experience in records management and clerical roles.
  • Experience using at least one document management system
  • Experience using scanning software
  • Experience with microfilm or microfiche
  • Minimum two (2) years experience in records, library or related field
  • Excellent customer service, written and verbal communication skills
  • Strong working knowledge of MS Office Suite
  • Ability to lift and move boxes weighing 25 pounds
  • Bachelor’s degree in information science, information management or related discipline preferred
  • Experience working in the utilities industry highly preferred
  • Database experience a plus

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Records Clerk – Fort Worth, TX

The Records Clerk will report directly to support our client assisting with an electronic records conversion project and supporting the Records Center.

RESPONSIBILITIES:

• Handles day-to-day records management tasks, including inventorying, filing, organizing, and maintaining records.
• Familiarity with records classification and retention policies.
• Contributes to the development and maintenance of a systematic records classification system.
• Organizes, classifies, and tags content based on pre‐defined standards and procedures
• Assigns all required meta‐data and inputs in the appropriate format
• Responsible for filing, sorting, scanning/OCR, tracking file location, and uploading files
• Performs quality checks on scanned images
• Applies established access controls to information holdings
• Assists end-users with database searches and reports
• Responds to daily records and file requests from various end-users by locating, pulling and delivering records in person or electronically
• Assists in indexing and boxing records to go offsite, performs data entry
• Tracks offsite storage inventory; retrieves paper or microform records from offsite storage or onsite records center
• Assists with records management-related projects

REQUIREMENTS:

• • Must have at least 3+ years of experience in records management and clerical roles.
  • Experience using at least one document management system
  • Experience using scanning software
  • Experience with microfilm or microfiche
  • Minimum two (2) years experience in records, library or related field
  • Excellent customer service, written and verbal communication skills
  • Strong working knowledge of MS Office Suite
  • Ability to lift and move boxes weighing 25 pounds
  • Bachelor’s degree in information science, information management or related discipline preferred
  • Experience working in the utilities industry highly preferred
  • Database experience a plus

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 MS 365 Purview Consultant – Washington, DC

The Cadence Group is seeking a knowledgeable MS 365 Purview Consultant to support our information governance and compliance initiatives. The ideal candidate will have a strong background in Microsoft 365 Purview (formerly known as Microsoft Information Protection and Compliance), helping to implement and manage solutions for data classification, protection, and governance within the client’s cloud environment. This role involves collaborating with various stakeholders to ensure effective data management practices that comply with federal regulations.

RESPONSIBILITIES:

• Implement and configure Microsoft 365 Purview solutions to support data classification, labeling, and protection across the organization.
• Collaborate with IT, legal, compliance, and business units to identify data governance requirements and develop strategies to meet those needs.
• Conduct assessments of current data governance practices and recommend improvements using MS 365 Purview capabilities.
• Develop and deliver training materials and workshops to educate staff on data governance policies, MS 365 Purview features, and best practices.
• Monitor and analyze data governance metrics to measure the effectiveness of implemented solutions and identify areas for enhancement.
• Assist in the development and maintenance of data retention policies and procedures in alignment with federal regulations.
• Stay current with Microsoft updates and new features related to MS 365 Purview to ensure optimal utilization of the platform.
• Support incident response and risk management efforts by implementing necessary data protection measures and monitoring compliance.
• Prepare reports and presentations for senior leadership on data governance initiatives, compliance status, and system performance.

REQUIREMENTS:

• Bachelor’s degree in Information Technology, Computer Science, or a related field; advanced degree preferred.
• Minimum of 3-5 years of experience in information governance, data management, or compliance, with a focus on Microsoft 365 solutions.
• Strong understanding of Microsoft 365 Purview capabilities, including data classification, information protection, and compliance solutions.
• Familiarity with federal regulations and standards related to data governance and information management (e.g., FISMA, NIST).
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
• Microsoft certifications related to Microsoft 365 or data governance (e.g., Microsoft Certified: Azure Security Engineer Associate) are a plus.
• Must be a US Citizen

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

 Records Analyst – DC Metro Area

RESPONSIBILITIES:

• Acquires, organizes, analyzes, indexes, and abstracts content.
• Analyzes content, classifies, and accurately assigning keywords or topics using a taxonomy or controlled vocabulary.
• Creates summaries or abstracts of content as required.
• Assigns all required meta‐data and inputs in the appropriate format.
• Researches and analyzes complex questions and issues associated with the classification of information.
• Organizes and sorts original materials as needed.
• Works with paper and electronic content.

REQUIREMENTS:

• Bachelor’s degree or equivalent work experience
• 4 years related experience

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

Contingent Positions

 Cadence Group is Always Recruiting for the Following Positions:

Use the “Submit Resume” button below to express your interest in any of these positions.

• Acquisitions Librarian
• Certified Project Manager (PMP)
• Certified Records Manager (CRM)
• Content/Technical Writer
• Data Analyst
• Database Administrator
• Enterprise Architect
• Federal Records Manager
• Health Communications Specialist
• Help Desk Manager
• Help Desk Specialist
• Indexer
• Information Governance Professional (IGP)
• Information Technician
• Instructional Designer
• Law Librarian
• Legal Researcher
• Library Director
• Library Paraprofessional
• Library Technician
• Medical Librarian
• Metadata Librarian
• Program Manager
• Project Coordinator
• Project Manager
• Public Health Analyst
• Public Health SME
• Records Analyst
• Records Clerk
• Records Coordinator
• Records Manager
• Reference and Research Librarian
• SAS Programmer
• SharePoint Administrator
• SharePoint Architect/Developer
• Social Media Manager
• Systems Analyst
• Systems Architect
• Systems Developer
• Systems Engineer
• Systems Librarian
• Taxonomist
• UX Designer/Developer
• Web Content Manager
• Web Designer
• Web Developer