Job Descriptions - Cadence Group

Cadence Group > Job Descriptions

Access/Technical Services Librarian – Full time Onsite (Silver Spring, MD)

Join the Cadence Group and support a Global Library by ensuring seamless access to resources and maintaining the integrity of the library’s collections. This role combines public-facing service desk duties with behind-the-scenes technical services. This position manages the day-to-day operations of a library's access services, including circulation, reserves, interlibrary loan, and stack maintenance. They ensure library resources are available and accessible to patrons. This role often involves managing technology, providing customer service, and collaborating with other library staff.

Responsibilities:

Provide service desk coverage and assist patrons with circulation, catalog use, and equipment.
Manage internal and external interlibrary loan/document delivery services using DOCLINE and OCLC WorldShare.
Maintain and update the Integrated Library System (EOS.Web).
Troubleshoot electronic resource access and perform periodic reviews.
Support collection development and maintenance, including citation analysis and inventory.
Assist with archival services and space management.
Document delivery and work with ez-proxy.
Overseeing library staff, including student workers, and providing training on library policies and procedures.
Collaboration:Working with other library staff, including reference librarians and technical services staff, to ensure the smooth functioning of the library.
Collection Management: May be involved in selecting and managing library materials, especially those used for access services functions.
Security:Ensuring the security of library materials and may be responsible for managing the library's security system.

Qualifications:

MLS/MLIS from an ALA-accredited institution.
Experience with ILS systems and electronic resource management.
Knowledge of copyright and licensing for ILL services.
Detail-oriented with strong organizational skills.

Cadence Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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Records Management Specialist (RMS) - Washington, DC - Hybrid

Cadence Group is seeking a skilled Records Management Specialist (RMS) to support the “Electronic Records and Information Management” initiative. The Records Management Specialist will lead efforts to analyze business processes, inventory and categorize electronic records, configure SharePoint workspaces, and ensure compliance with federal records management regulations. This position will work closely with multiple offices, the Records Officer, and technical staff to streamline records processes and implement lifecycle management solutions.

Responsibilities:

Analyze office processes and identify records, associated metadata, and retention schedules in accordance with 36 CFR, GRS, and NARA guidelines.
Configure and standardize SharePoint workspaces, naming conventions, and metadata for multiple offices.
Collaborate with the Records Officer and SharePoint developer to design workflows and lifecycle management processes.
Conduct inventories of existing records on shared drives, determine appropriate schedules, and assign permissions.
Maintain project documentation, including the Stage II spreadsheet, and provide weekly updates to the Records Officer.
Identify and resolve records management conflicts or issues in consultation with stakeholders.
Conduct user testing and deliver training on records management best practices and site functions.

Qualifications:

Minimum 4 years of project management experience, preferably with official records.
Experience organizing and categorizing electronic files and defining metadata.
Familiarity with federal records management regulations (36 CFR, GRS, NARA).
Skilled in cloud-based records management systems, preferably SharePoint.
Strong communication and training abilities.
Ability to identify, troubleshoot, and resolve issues efficiently.
Certificate in Federal Records Management Training preferred.

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Microsoft 365 SharePoint Online Developer – Remote (preferred locations: GA, DC, MD, VA, IL, TX, AL, or NC) - 1099 or Part-time Employee

The Cadence Group is seeking a knowledgeable part-time SharePoint Online Developer. They must have a solid understanding of the Microsoft 365 environment, SharePoint Online, and its out-of-the-box solutions, with the ability to skillfully integrate and customize features for business process solutions. The developer must be able to develop custom apps and webpages to enhance the solution.

Responsibilities:

The Office 365 Developer will develop custom apps, webpages, workflows, and other SharePoint functionality for a SharePoint Online sites to support custom solutions
Work with Business Analysts and Executives to design, test, implement, and support users with enhancements to custom SharePoint Online solutions

Requirements:

Strong English communication skills with the ability to understand requirements, identify problem areas, explain possible solutions, and provide effective results for the users
Familiarity, knowledge, and experience with Microsoft 365 environment
SharePoint Administration experience with SharePoint Online
SharePoint Development including apps, webpages, forms, workflows, lists, libraries, advanced permissions, etc.
Experience efficiently deploying new code to multiple sites
Experience with Office 365 Integration with Active Directory
Strong Experience using JavaScript and .NET framework
GitHub experience managing code preferred
Script development using Power Automate preferred
The SharePoint Developer must maintain awareness of Microsoft O365 enhancements or upgrades that directly impact the lifecycle management of documents and records
Microsoft O365 certification required

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Document Imaging Specialist Professional Lead – Fort Worth, TX

Seeking an accomplished Document Imaging Specialist Professional Lead with over 5 years of experience in leveraging advanced scanning equipment and software to convert physical records into efficient, searchable digital formats. Proficient in using advanced scanning equipment and software to convert physical documents into digital formats following NARA requirements. Demonstrates a deep understanding of NARA (National Archives and Records Administration requirements for digitization, ensuring compliance with archival standards. Implements strategies for preserving the integrity of digital images over time

Key areas of expertise include:

Advanced Scanning & DigitizationSkilled in using state-of-the-art imaging technology to digitize diverse documents, including legal, historical, and confidential materials.
Metadata Management: Expert in associating accurate metadata with digitized images, ensuring they are indexed for optimal searchability, retrieval, and long-term preservation.
Collaborative Solutions:Proven ability to work closely with IT teams and Records & Information Management (RIM) professionals to integrate imaging solutions within enterprise workflows.
Digital Preservation:Implementing strategic solutions to ensure the long-term integrity and security of digital images, maintaining the authenticity and reliability of archived data.
Process Optimization: Adept at designing and refining workflows to streamline the document digitization process, improving efficiency and scalability.
Strategic Consultation: Collaborate with the Bureau to identify opportunities for strategic improvement within the RIM programs. Provide expert guidance to streamline records management processes and ensure alignment with organizational goals. Collaborates with IT and the RIM team to integrate imaging solutions.
Program Optimization: Conduct in-depth assessments of existing records management practices, develop tailored recommendations, and help implement solutions to enhance efficiency and compliance across the organization.
Policy Development: Design and implement records management policies that are aligned with regulatory requirements, industry standards, and the unique needs of the agency. This includes developing policies on records classification, retention, and overall program governance.
Stakeholder Education: Educate internal stakeholders, including staff and management, on the importance of effective RIM practices. Demonstrate how proper records management contributes to improved organizational efficiency, data security, and regulatory compliance.
Lead the adoption and optimization of Microsoft Purview/Records Management or equivalent records management solutions. Assist in the configuration and implementation of these systems, ensuring that the organization benefits from the latest technological advancements in records management.

Required Qualifications:

Must have at least 5+ years of experience in imaging technologies, specializing in efficient digitization, metadata organization, and strategic workflow integration.
Certified Document Imaging Professional (CDIP) or Certified Document Imaging Architect (CDIA+)

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Records Clerk - Washington, DC

The Records Clerk will report directly to support our client assisting with an electronic records conversion project and supporting the Records Center.

RESPONSIBILITIES:

Handles day-to-day records management tasks, including inventorying, filing, organizing, and maintaining records.
Familiarity with records classification and retention policies.
Contributes to the development and maintenance of a systematic records classification system.
Organizes, classifies, and tags content based on pre‐defined standards and procedures
Assigns all required meta‐data and inputs in the appropriate format
Responsible for filing, sorting, scanning/OCR, tracking file location, and uploading files
Performs quality checks on scanned images
Applies established access controls to information holdings
Assists end-users with database searches and reports
Responds to daily records and file requests from various end-users by locating, pulling and delivering records in person or electronically
Assists in indexing and boxing records to go offsite, performs data entry
Tracks offsite storage inventory; retrieves paper or microform records from offsite storage or onsite records center
Assists with records management-related projects

REQUIREMENTS:

Must have at least 3+ years of experience in records management and clerical roles
Experience using at least one document management system
Experience using scanning software
Experience with microfilm or microfiche
Minimum two (2) years experience in records, library or related field
Excellent customer service, written and verbal communication skills
Strong working knowledge of MS Office Suite
Ability to lift and move boxes weighing 25 pounds
Bachelor's degree in information science, information management or related discipline preferred
Experience working in the utilities industry highly preferred
Database experience a plus

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Records Clerk - Fort Worth, TX

The Records Clerk will report directly to support our client assisting with an electronic records conversion project and supporting the Records Center.

RESPONSIBILITIES:

Handles day-to-day records management tasks, including inventorying, filing, organizing, and maintaining records.
Familiarity with records classification and retention policies.
Contributes to the development and maintenance of a systematic records classification system.
Organizes, classifies, and tags content based on pre‐defined standards and procedures
Assigns all required meta‐data and inputs in the appropriate format
Responsible for filing, sorting, scanning/OCR, tracking file location, and uploading files
Performs quality checks on scanned images
Applies established access controls to information holdings
Assists end-users with database searches and reports
Responds to daily records and file requests from various end-users by locating, pulling and delivering records in person or electronically
Assists in indexing and boxing records to go offsite, performs data entry
Tracks offsite storage inventory; retrieves paper or microform records from offsite storage or onsite records center
Assists with records management-related projects

REQUIREMENTS:

Must have at least 3+ years of experience in records management and clerical roles
Experience using at least one document management system
Experience using scanning software
Experience with microfilm or microfiche
Minimum two (2) years experience in records, library or related field
Excellent customer service, written and verbal communication skills
Strong working knowledge of MS Office Suite
Ability to lift and move boxes weighing 25 pounds
Bachelor's degree in information science, information management or related discipline preferred
Experience working in the utilities industry highly preferred
Database experience a plus